Shipments and Event Planning POLICY

Planning Time:

We’re truly excited to host your event at Inn Cahoots and are always happy to help make it a great experience. While we provide support throughout the process, Inn Cahoots is not a full-service event planning company. The service fee outlined in your contract is intended to cover basic coordination and necessary planning hours. This includes time spent not only with clients, but also meeting with caterers, speaking with planners, showing the property, reviewing plans with liquor vendors, and coordinating other event logistics.

The service fee also includes an onsite event coordinator and/or bar manager to help with the flow of the event. Each event includes an allotted amount of planning and management time within that fee, which can be estimated by dividing the service fee by our planning rate of $125 per hour. We are always happy to be flexible, and if your event begins to approach the allotted planning time, we may reach out to discuss whether you would like to add additional planning hours or explore ways to streamline communication and logistics moving forward so our team can properly plan and budget their time.

We will always reach out before any additional billing occurs, and no extra charges will be made without your approval. We do our best to be flexible and easy to work with, but we also need to make sure our team’s hours are managed appropriately. Properly budgeting planning time helps ensure our coordinators are not overwhelmed and that every aspect of your event is documented and executed with care.

Shipments:

Because Inn Cahoots is a very large campus, receiving, storing, and managing shipments can be difficult. We are happy to accept packages for $25 per package, or we can recommend nearby shipping and storage facilities that can securely hold items for you. We truly want to be as flexible and helpful as possible, and we apologize for any inconvenience, but these policies allow our team to properly budget the time required to track, store, and manage shipments so that every guest has a great experience.